Section 3 AAC 109.370 - Evaluation of proposals(a) The procurement officer shall evaluate proposals based on the evaluation criteria and processes identified in the request for proposals. The procurement officer may not use other factors, criteria, or processes.(b) The procurement officer, or a procurement evaluation committee consisting of at least the procurement officer and two other authority employees, shall evaluate proposals. Other authority employees, public officials, experts, or representatives of participating organizations may be substituted as appropriate if there is no conflict of interest and the procurement evaluation committee is made up of at least the procurement officer and two employees of the authority or substitutes.(c) If a procurement evaluation committee evaluates the proposals, each member shall exercise independent judgment, and the vote of one member may not be weighted more than the vote of any other member.(d) The procurement evaluation committee may hold meetings to discuss the proposals received. Evaluators may independently adjust their own scores or rankings as a result of these discussions.(e) Numerical rating systems may be used, but are not required. If a numerical rating system is used, evaluators are not required to provide additional documentation for scoring, if the relative weight of the criteria and system is defined in the solicitation.(f) If a numerical rating system is not used, each evaluator shall provide a brief narrative consistent with the evaluation criteria documenting the basis for the evaluator's ranking in writing.(g) The procurement officer shall document the evaluation process and provide a summary of the final ranking of proposals for the procurement file.Eff. 7/10/2015, Register 215, October 2015