Ala. Admin. Code r. 670-X-9-.02

Current through Register Vol. 42, No. 7, April 30, 2024

Section 670-X-9-.02 - Registers

(1) Employment Register. After each examination, the Director shall prepare an employment register of names of persons with passing grades. The names of such persons shall be placed on the register in the order of their final ratings, starting with the highest. Whenever two or more applicants have final ratings which are identical they shall be given the same standing on the register. Whenever it is appropriate to open a class on a continuous basis, the Director may combine the existing list with the new list for the same class by arranging all the eligibles in the order of ratings received, without regard to the time of the examination.

(2) Promotional Register. The Director shall hold competitive promotional examinations which shall be open only to persons in the classified service who have permanent status in a classification which is determined by the Director to be within the lines of promotion to the class of positions for which the examination is held. Service ratings shall be a factor in promotional examinations. After each promotional examination, the Director shall prepare and keep available a promotion list of persons whose final rating in the examination is not less than the passing grade established by the Director and arranged in order of ratings received. When the work in a department is of a specialized nature, a promotion list may be confined to employees of a particular department at the discretion of the Director.

(3) Reemployment.

(a) In Case of Resignation. Any person who has held a permanent appointment in the classified service from which he has resigned in good standing shall be entitled to have his name placed on a reemployment list for certification to vacancies in the same, comparable or previous classification, providing he so requests in writing. The name of each such person shall be placed on the reemployment list considered most appropriate by the Director. Each name placed on a reemployment list shall remain thereon for a period not longer than two years from the effective date of resignation. Provided, however, that the Director may extend this period one year at a time for not more than two additional years upon the presentation in writing of satisfactory evidence that the former employee has, through appropriate training or experience, maintained his qualifications for the work involved. Before approving such an extension, the Director may make any investigation or order such qualifying test as may appear desirable.

(b) In Case of Layoff. Names of all persons laid off shall be placed on a layoff reemployment register in accordance with the rules found in Rule 670-X-18-.01. Any person appointed from a layoff reemployment register shall be required to serve a probationary period of not less than three months on the job before being restored to permanent status. This requirement will not apply in the case of reemployment of an employee in a department and job where he has been laid off. A probationary employee that was separated during his probationary period due to a layoff is added to the reemployment list and, if an appointment is made, he must serve the remainder of his probationary period.

(4) Duration of an Employment Register. A register is valid until it is replaced or abolished. This rule shall not be construed as prohibiting the holding of continuously open examinations where the needs of the service and the availability of qualified applicants indicates the need for such examinations. In such cases, names of applicants shall be placed on registers as they are examined in the order determined by their grades, without regard to the time of examination. The Director shall be responsible for determining the adequacy of present registers and for the establishment and maintenance of appropriate registers for all classes of positions in the classified service.

(5) Removal of Names from the Register.

(a) The Director may remove the name of an eligible from the register for any of the causes stipulated in Rule 670-X-9-.01, Paragraph 3, or he may remove a name if the eligible cannot be located by postal authorities or if:

1. The eligible indicates in writing that he no longer desires to be considered for state employment.

2. He declines three offers of positions in the class for which the register was established.

3. He has been certified for appointment three times to different appointing authorities or three times to the same appointing authority where the classification is peculiar to less than three departments, and has not been appointed.

(b) The person affected shall be notified of this action and the reasons therefore, unless his whereabouts are unknown. The name of an eligible may be restored to a register only if satisfactory explanation of the circumstances leading to its removal can be made to the Director. Failure of any eligible to notify the Personnel Department of a change of address shall be regarded as just cause for removal of his name from the register until such time as the change of address has been duly filed. The Director may remove the name of an eligible from a register if the eligible fails to reply within 48 hours after receipt of a certified mail letter inquiring as to his availability for immediate appointment. After an eligible is appointed to any permanent position in the state service, his name may be placed inactive for all positions for which the maximum salary is the same or less than that of the class of position to which he has been appointed. The name of an employee who is dismissed, or whose separation from the service otherwise fails to constitute a separation in good standing, shall be removed by the Director from all eligible registers for classes that occur exclusively in the department terminating his employment.

Ala. Admin. Code r. 670-X-9-.02

Filed September 29, 1981. Amended: Filed February 28, 1991.

Amended by Alabama Administrative Monthly Volume XXXIII, Issue No. 08, May 29, 2015, eff. 6/24/2015.

Author: Halycon Vance Ballard

Statutory Authority:Code of Ala. 1975, §§ 36-26-9, 36-26-15, 36-26-17, 36-26-23.