Ala. Admin. Code r. 660-5-19-.07

Current through Register Vol. 42, No. 11, August 30, 2024

Section 660-5-19-.07 - Administration

(1) Reports to the Department.

(a) The following shall be reported in writing to the Department prior to occurrence:

1. Change in ownership.

2. Change in location.

3. Alterations to the facility or grounds.

4. Major change or extension of basic operating schedule (hours) or program.

5. Change in the facility's address or telephone number.

(b) The following shall be reported to the Department within 24 hours after occurrence, with written explanation to follow within five (5) days:

1. Any injury requiring professional medical treatment of any child or staff person while at the facility or during away from the facility activities.

2. Any illness occurring at the facility or during away from the facility activities which requires emergency medical treatment.

3. Any death occurring at the facility or during away from the facility activities.

4. Major damage to the facility.

5. Interruption of the facility's electrical service, telephone service, or gas service (if gas is used for heating or cooking).

6. Any litigation involving the facility.

7. Any traffic accident involving day care children using transportation provided by the facility.

8. Any arrest or conviction of the facility or any staff person, employee, or volunteer.

9. Final disposition of any child abuse/neglect investigation involving the facility, the facility, or any staff person, employee, or volunteer.

10. Any incident in which the health, welfare, or safety of a child is at risk.

11. Any disastrous event.

(c) Child Abuse/Neglect reports.

1. Each staff person is required by law to report known or suspected child abuse or neglect to the County Department of Human Resources or the local chief of police, or county sheriff. The report shall be made immediately by telephone or direct oral communication, followed by a written report, containing all known information (see page 43 for Title 26, Chapter 14, Reporting of Child Abuse or Neglect).

2. Any person making a report in good faith is immune from any civil or criminal liability.

3. The law further provides that all reports of child abuse and neglect, investigative reports by the Department of Human Resources and certain other records of child abuse and neglect are considered confidential under penalty of law.

4. All staff persons, employees, and volunteers shall cooperate with Department personnel on any child abuse or neglect investigation, including providing information to the Department's representatives and allowing access to children and records.

(2) Admission Procedures. The total number of the children in the care of the facility at any given time, including children on the premises (inside and outside), children in transit, and children on field trips or other facility activities, shall conform to the capacity of the facility's measurements.

(3) Children's Records.

(a) Confidentiality.

1. Children's records and information about children and their families shall be kept confidential.

2. Confidential information about children and their families shall not be used or disclosed for any purpose not directly related to the well-being of the child.

3. Any discussion about children and their families shall be treated as confidential.

4. Confidential information including children's records shall be accessible only to authorized persons.

5. The Department shall have the right to inspect facility records, including children's records.

(b) Individual records on each child shall be on file in the facility on the child's first day of attendance. Records shall be maintained in the facility. Records shall include but need not be limited to:

1. Child's Pre-Admission Record including: child's name; birthdate; home address; name, address, and telephone number of child's parent(s)/guardian(s); name, address, and telephone number of parent(s)/guardian(s) employer; emergency contact information; signed authorization for emergency medical treatment; special needs or instructions; list of persons child may be released to; statement that parent(s)/guardian(s) understands that the Department does not inspect activities away from the facility; permission signed by the child's parent(s)/guardian(s) for the child to participate in activities away from the facility, and transportation provided by the facility, and swimming/wading provided by the facility.

2. Records of injury/illness occurring at the facility or during away from facility activities, which require professional medical attention, emergency medical attention, or hospitalization.

3. Immunizations.

(a) On the child's first day of attendance, each child not lawful school age and each child of lawful school age who is not enrolled in public or private school kindergarten shall have a valid State of Alabama Certificate of Immunization on file in the facility, unless one of the following is on file in the facility:

A valid State of Alabama Certificate of Medical Exemption;

OR

A valid Alabama Certificate of Religious Exemption.

(b) Each child's Certificate of Immunization shall be updated according to the expiration date indicated on the certificate.

4. Authorization for administering medication or medical procedures form if medication or medical procedures have been administered to the child.

(5) Facility Records. The following records shall be kept on file for the current year plus two additional years.

(a) Transportation checklists if applicable.

(b) Vehicle safety check.

(c) Sign-in and sign-out sheets.

(6) Documents to be posted in a conspicuous place in the facility.

(a) Most recent evaluation form.

(b) Most recent subsidy report form from the Department.

(c) Corrective or adverse action notices from the Department.

(d) Most recent fire inspection report.

(e) Most recent Health Department inspection report and food permit or written permission from the Health Department to cater food.

(f) Name and telephone number(s) posted by facility telephone(s):

1. Fire department;

2. Law enforcement;

3. Medical assistance (ambulance or rescue)

4. Poison control facility;

5. Substitute help.

(g) Emergency Preparedness and Response Plans.

(h) The name of staff person in charge.

Ala. Admin. Code r. 660-5-19-.07

Adopted by Alabama Administrative Monthly Volume XXXVI, Issue No. 06, March 30, 2018, eff. 4/22/2018.

Amended by Alabama Administrative Monthly Volume XXXVIII, Issue No. 04, January 31, 2020, eff. 3/16/2020.

Amended by Alabama Administrative Monthly Volume XXXIX, Issue No. 10, July 30, 2021, eff. 9/13/2021.

Authors: Dawn Owens/Tonya Swanner

Statutory Authority: Child Care and Development Block Grant Act of 2014 (42 U.S.C.S. §§9857 et seq.).