Ala. Admin. Code r. 420-7-1-.23

Current through Register Vol. 42, No. 9, June 28, 2024

Section 420-7-1-.23 - Use Of Information From Vital Records For Statistical Research

(1) All requests for use of information from individual vital records for statistical research purposes under Code of Ala. 1975, § 22-9A-21(c), must be made in writing and contain the following information:

(a) Objectives of the particular study or research for which the information is requested;

(b) Peer review and approval of study protocol for any study that has contact with individuals or family members;

(c) Storage and security measures to be taken to assure confidentiality of identifying information and provision for destruction of the information at the conclusion of the study;

(d) Time frame of the study; and

(e) All intended uses of the data or information requested.

(2) Prior to release of individual vital record information for statistical research purposes under Code of Ala. 1975, § 22-9A-21(c), the principal researcher must sign a statement agreeing to conform to the following conditions:

(a) Acknowledgement and agreement by the researcher that no data or information obtained for statistical research purposes will be released or published in any form that could identify a particular individual or institution;

(b) Acknowledgement and agreement by the researcher that data or information obtained for statistical research will not be used for legal or administrative actions against any individual or institution as a result of their identification for the study; and

(c) Acknowledgement and agreement by the researcher that the information will be used only for the study for which it was obtained and that additional approval will be sought prior to using the information for any other statistical study.

(3) Information may be released for statistical research in the form of non-certified copies of individual vital records or in the form of data files or other formats as designated by the State Registrar.

(4) Applications for release of individual vital record information for statistical research shall be reviewed by the State Registrar or his or her designated representative to ensure that such applications are for valid statistical research and that they meet the requirements of Code of Ala. 1975, § 22-9A-21(c), and these Rules.

(5) The State Registrar shall refuse to provide individual vital record information requested for a statistical research study if the request does not meet the requirements specified in Code of Ala. 1975, § 22-9A-21(c), and these Rules.

Ala. Admin. Code r. 420-7-1-.23

New Rule: Filed June 20, 2007; effective July 25, 2007.

Author: Dorothy Harshbarger

Statutory Authority:Code of Ala. 1975, §§ 22-9A-2, 22-9A-21.