Ala. Admin. Code r. 303-X-1-.09

Current through Register Vol. 43, No. 1, October 31, 2024

Section 303-X-1-.09 - Meetings, Quorum And Order Of Business

(1) The Board shall meet quarterly, and as often as necessary. Special meetings may be called by the Executive Director, the Chairman or by written request of five other members of the Board to the Executive Director.

(2) At least five (5) members of the Board shall constitute a quorum and as such, shall be competent to act. Every decision by the Board shall be by a majority vote of those present.

(3) All meetings of the Board, not including any part relating to the good name or character of an individual, shall be open to the public. All reports of investigations, documents subpoenaed by the Board, reports of any investigative committee appointed by the Board, memoranda of the Board's counsel or investigator relating to investigations, statements of persons interviewed by the Board or any committee of the Board, all information, interviews, reports, statements or memoranda of any kind furnished to the Board or any committee of the Board, and any findings, conclusions or recommendations resulting from proceedings of the Board or its committee, unless presented as evidence at a public hearing, shall be privileged and confidential and shall be used only in the exercise of the proper functions of the Board and shall not be public records.

(4) Meetings of the Board shall be conducted according to Robert's Rules of Order, unless otherwise required by law. The order of business at Board meetings shall be established by the Chairman and the Executive Director.

(5) The Executive Director or his designee shall keep a record of all meetings. The place of each meeting, names of the members present, all official acts of the Board, and the votes shall be recorded in the minutes. The minutes shall be presented for approval or amendment at the next regular meeting, which upon approval will be signed and each page initialed by the Chairman. The minutes, not including any section related to the good name and character of an individual, shall be open to public inspection at the Board's office.

(6) Any member of the Board or duly appointed hearing officer designated by the Board may administer oaths and take testimony concerning all matters within the jurisdiction of the Board.

Ala. Admin. Code r. 303-X-1-.09

Filed March 7, 1986. Repealed and New Rule: Filed February 11, 2011; effective March 18, 2011.

Rule .06 was renumbered to .09 as per certification filed February 11, 2011; effective March 18, 2011.

Author: Hendon B. Coody

Statutory Authority:Code of Ala. 1975, §§ 34-36-4, etseq.