Notice of Intent To Seek Approval To Renew With Changes an Information Collection

AGENCY:

National Science Foundation.

ACTION:

Notice and request for comments.

SUMMARY:

The National Science Foundation (NSF) is announcing plans to request establishment and clearance of this collection. In accordance with the requirements of the Paperwork Reduction Act of 1995, we are providing opportunity for public comment on this action. After obtaining and considering public comment, NSF will prepare the submission requesting that OMB approve clearance of this collection for no longer than three years.

DATES:

Written comments on this notice must be received by June 1, 2021 to be assured of consideration. Comments received after that date will be considered to the extent practicable.

FOR FURTHER INFORMATION CONTACT:

Suzanne H. Plimpton, Reports Clearance Officer, National Science Foundation, 2415 Eisenhower Avenue, Room W 18000, Alexandria, Virginia 22314; or send email to splimpto@nsf.gov. Individuals who use a telecommunications device for the deaf (TDD) may call the Federal Information Relay Service (FIRS) at 1-800-877-8339, which is accessible 24 hours a day, 7 days a week, 365 days a year (including federal holidays).

Instructions: Please submit one copy of your comments by only one method. All submissions received must include the agency name and collection name identified above for this information collection. Commenters are strongly encouraged to transmit their comments electronically via email. Comments, including any personal information provided become a matter of public record. They will be summarized and/or included in the request for Office of Management and Budget approval of the information collection request.

SUPPLEMENTARY INFORMATION:

Comments: Comments are invited on (a) whether the proposed collection of information is necessary for the proper performance of the functions of the Agency, including whether the information shall have practical utility; (b) the accuracy of the Agency's estimate of the burden of the proposed collection of information; (c) ways to enhance the quality, utility, and clarity of the information on respondents, including through the use of automated collection techniques or other forms of information technology; (d) ways to minimize the burden of the collection of information on those who are to respond, including through the use of appropriate automated, electronic, mechanical, or other technological collection techniques or other forms of information technology.

Title of Collection: National Science Foundation's Education and Training Application Pilot.

OMB Number: 3145-0248.

Expiration Date of Approval: November 30, 2021.

Abstract

The National Science Foundation (NSF) seeks to develop and pilot test an electronic data collection system that supports applications to education and training opportunities funded by NSF and allows tracking of participants' program experiences and career outcomes over time. The pilot aims to provide NSF with information to inform decisions in developing an effective and low-burden approach to collect data needed to monitor programs, report to NSF leadership, and comply with congressional requirements.

The main goal of the current project is to build upon a system originally developed for the NSF Research Experiences for Undergraduates (REU) program. The work involves revising and enhancing the system based on the lessons from the initial REU pilot and conducting further testing to prepare it for adoption for the REU program and other education and training programs at NSF. The original REU data system was designed to collect data required by Congress in the America COMPETES Reauthorization Act of 2010, which states that students in the REU program must “be tracked, for employment and continued matriculation in STEM fields, through receipt of the undergraduate degree and for at least three years thereafter” (Section 514[a][6] of Pub. L. 111-358). A study conducted by the Science and Technology Policy Institute determined the need for NSF to create new data collection because “the status quo of [REU] participants providing demographic information to NSF's Research Performance Report System, coupled with voluntary tracking of participants' career choices by the REU [principal investigators], was clearly insufficient to meet the [congressional] mandate”. To respond to the America COMPETES mandate, NSF commissioned a data system for the REU program. The current project is the evolution of this early test that originated with the REU program to leverage the system and scale its pilot test to include other NSF programs that similarly invest in human capital development. The new system—The Education and Training Application (ETAP)—supports NSF's learning agenda and is in alignment with the Foundations for Evidence-Based Policymaking Act of 2018 (Pub. L. 115-435), which requires NSF to collect, use, or acquire data to support decision making.

In addition to developing and enhancing the system, the present study will pilot test collecting data from a sample of Sites that volunteer to participate. (A Site is an instance of an NSF award offering an education and training opportunity at a given point in time.) By participating in this study, principal investigators (PIs) from these Sites will experience the data collections firsthand and provide feedback to help NSF improve the system before expanding its use. For example, PIs will have an opportunity to determine whether the system facilitates managing applications more efficiently than the usual process, comment on whether the system is user friendly, assess the usefulness of data reports the system produces, and suggest enhancements to the system.

Four key activities define the pilot:

1. Testing a web-based approach to obtain basic background and participation information while supporting applications to individual Sites. Specifically, PIs choose whether they will be running a competitive application process for their Site (for example, an REU Site award recruiting participants nationally) or noncompetitive application (for example, an REU Supplement award that invites its participants). Data collected from applicants will therefore depend on the type of application process for their Sites of interest. The system will include the following:

• Common registration form. All applicants will need to register to apply and participate in an NSF-funded opportunity participating in the pilot. Individuals who are participating in awards that do not have a competitive application process will only need to complete a profile with basic demographic and contact information and provide other information not captured in the profile but that is required for program monitoring and evaluation purposes, such as students' current enrollment or class standing (if applicable).
• Additional application requirements. Individuals wishing to apply for awards that run competitive applications will be able to use the ETAP to apply to multiple NSF awards through a fully operational electronic application. They will first complete the common registration form (described above), which collects basic demographic and contact information needed for analysis and tracking purposes. Next, they will proceed to the application form, through which they will submit additional information that competitive Sites require as part of their applications, such as resume, transcripts, and contact information for their references. PIs and other authorized staff will use the system to provide information needed by prospective applicants (such as the application deadline), retrieve applicant information, record application decisions and participation status among admitted applicants, and produce reports of data submitted by applicants to their Sites.

2. Gathering program experiences and satisfaction. After participating in the NSF program, participants will be administered an exit survey to capture program experiences and participants' attitudes and opinions.

3. Obtaining and integrating educational and employment information. Following a sample of students who had used the predecessor system (REU data system) to apply to the NSF award, this study will do the following:

• Obtain information on educational outcomes from administrative data (National Student Clearinghouse) that NSF can purchase at low cost to the government and no burden to students.
• Administer a short survey to obtain information on employment outcomes.
• Obtain information on research productivity outcomes (such as publications or patents) from Web of Science, Scopus, and the United States Patent and Trademark Office. (NSF already subscribes to these administrative databases, so they are accessible through NSF systems.)

4. Conducting usability testing and gathering user feedback. This testing will focus on new system enhancements or functionality and seeks to obtain in-depth feedback from users on the common registration form, additional application requirements, and data reports available.

Estimate of Burden: At present, most education and training opportunities funded by NSF use applications that are submitted directly to each Site, if such applications are required as is the case with the REU Sites program. Sites might run competitive and noncompetitive applications to select their program participants. We estimate that individuals applying for noncompetitive Sites will spend 3.25 hours submitting information through the ETAP system; for competitive Sites, this estimate is 7 hours. We estimate that individuals writing letters of reference for students will spend 0.5 hours drafting a letter in support of a student's application to a competitive Site. We estimate that PIs (or their designated users) will spend 4.7 hours using the system to track and manage applications to their Site.

Respondents: Individuals.

Estimated Number of Respondents: 66,499.

Estimated Total Annual Burden on Respondents: 146,710 hours.

Frequency of Responses: Three rounds of data collection.