Sophin C. Sills, Appellant,v.Richard J. Danzig, Secretary, Department of the Navy, Agency.

Equal Employment Opportunity CommissionNov 8, 1999
01994867 (E.E.O.C. Nov. 8, 1999)

01994867

11-08-1999

Sophin C. Sills, Appellant, v. Richard J. Danzig, Secretary, Department of the Navy, Agency.


Sophin C. Sills, )

Appellant, )

)

v. ) Appeal No. 01994867

) Agency No. DON-98-31935-023

Richard J. Danzig, )

Secretary, )

Department of the Navy, )

Agency. )

)

DECISION

The record shows that appellant sought EEO counseling on May 20, 1998,

alleging that she had been discriminated against on the bases of race,

sex, and physical disability when: (a) she was terminated effective April

30, 1998; (b) she was issued a letter of reprimand concerning a security

clearance investigation; and (c) she was not favorably considered for

a permanent position. Informal efforts to resolve her concerns were

unsuccessful.

Subsequently, appellant filed a formal complaint of discrimination

alleging that she had been discriminated against on the bases of race,

sex, and physical disability when from February 19, 1998 through April

30, 1998:

(a) she was terminated from employment for being permanently not fit

for sea duty on April 30, 1998;

(b) a doctor intentionally suppressed information relating to her

medical condition;

(c) she was not allowed to return to work after undergoing surgery;

(d) she was issued a letter of reprimand for falsification of a material

fact in connection with the questionnaire for sensitive positions,

SF-85; and

(e) she was not favorably considered for conversion to permanent status.

The agency issued a final decision accepting allegations (a) - (c)

for investigation. Allegations (d) and (e)<1> were dismissed on the

grounds of untimely EEO counselor contact. The agency noted that

appellant was aware of these incidents on April 1, 1998, and April 3,

1998, respectively, but failed to seek EEO counseling until May 20,

1998, beyond the 45-day time limit.

No new contentions were raised on appeal.

EEOC Regulation 29 C.F.R. �1614.105(a)(1) requires that complaints

of discrimination should be brought to the attention of the Equal

Employment Opportunity Counselor within forty-five (45) days of the

date of the matter alleged to be discriminatory or, in the case of a

personnel action, within forty-five (45) days of the effective date of

the action. The Commission has adopted a "reasonable suspicion" standard

(as opposed to a "supportive facts" standard) to determine when the

forty-five (45) day limitation period is triggered. See Ball v. USPS,

EEOC Request No. 05880247 (July 6, 1988). Thus, the limitations period

is not triggered until a complainant reasonably suspects discrimination,

but before all the facts that support a charge of discrimination have

become apparent.

However, appellant stated in her formal complaint that the discrimination

against her occurred from February 19, 1998 through April 30, 1998.

It has been held that where there is an issue of timeliness, the agency

always bears the burden of obtaining sufficient information to support

a reasoned determination as to timeliness. Williams v. Department of

Defense, EEOC Request No. 05920506 (August 25, 1992). Moreover, where

as here, a complainant alleges continuing incidents of discrimination,

an agency is obligated to initiate an inquiry into whether any untimely

allegations fall within the ambit of the continuing violation theory.

Guy v. Department of Energy, EEOC Request No. 05930703 (December 16,

1993) (citing Williams). In the instant case, the agency did not address

in its final decision or on appeal the issue of whether allegations (d)

and (e) are part of a continuing violation. As the Commission held in

Williams, where an agency's final decision fails to address the issue of

continuing violation, the complaint �must be remanded for consideration

of this question and issuance of a new final agency decision making a

specific determination under the continuing violation theory�.

Based on the record before us, we are unable to conclude whether or not

there was a continuing violation which would have extended or waived the

time limitation period in this case. Therefore, we find that the agency

must address appellant's claim of a continuing violation. Accordingly,

the agency's decision dismissing allegations (d) and (e) on the grounds

of untimely EEO counselor contact is VACATED. Allegations (d) and (e)

are REMANDED in accordance with the Order below.

We further find that appellant's formal complaint of discrimination

raised the bases of race, sex and physical disability. Nevertheless, the

agency limited its acceptance of allegations (a) - (c) to an inquiry of

whether appellant had been discriminated against on the basis of physical

disability, without providing any reason for dismissing the other bases.

Accordingly, the agency's investigation of allegations (a) - (c) shall

include the bases of race, sex, and physical disability. If allegations

(d) and (e) are subsequently accepted for investigation they shall also

be investigated under all three bases.

ORDER

The agency is ORDERED to conduct an inquiry sufficient to enable it to

make a reasoned decision as to whether to accept allegations (d) and

(e) pursuant to the continuing violation theory. The agency shall

conduct such an inquiry and issue a notice of processing regarding

these allegations and/or issue a final decision accepting or dismissing

any or all of the allegations within thirty (30) calendar days of the

date this decision becomes final. A copy of the notice of processing

and/or final agency decision must be sent to the Compliance Officer,

as referenced below.

IMPLEMENTATION OF THE COMMISSION'S DECISION (K0595)

Compliance with the Commission's corrective action is mandatory.

The agency shall submit its compliance report within thirty (30)

calendar days of the completion of all ordered corrective action. The

report shall be submitted to the Compliance Officer, Office of Federal

Operations, Equal Employment Opportunity Commission, P.O. Box 19848,

Washington, D.C. 20036. The agency's report must contain supporting

documentation, and the agency must send a copy of all submissions to

the appellant. If the agency does not comply with the Commission's

order, the appellant may petition the Commission for enforcement of

the order. 29 C.F.R. �1614.503 (a). The appellant also has the right

to file a civil action to enforce compliance with the Commission's

order prior to or following an administrative petition for enforcement.

See 29 C.F.R. �� 1614.408, 1614.409, and 1614.503 (g). Alternatively,

the appellant has the right to file a civil action on the underlying

complaint in accordance with the paragraph below entitled "Right to File

A Civil Action." 29 C.F.R. �� 1614.408 and 1614.409. A civil action for

enforcement or a civil action on the underlying complaint is subject to

the deadline stated in 42 U.S.C. �2000e-16(c) (Supp. V 1993). If the

appellant files a civil action, the administrative processing of the

complaint, including any petition for enforcement, will be terminated.

See 29 C.F.R. �1614.410.

STATEMENT OF RIGHTS - ON APPEAL

RECONSIDERATION (M0795)

The Commission may, in its discretion, reconsider the decision in this

case if the appellant or the agency submits a written request containing

arguments or evidence which tend to establish that:

1. New and material evidence is available that was not readily available

when the previous decision was issued; or

2. The previous decision involved an erroneous interpretation of law,

regulation or material fact, or misapplication of established policy; or

3. The decision is of such exceptional nature as to have substantial

precedential implications.

Requests to reconsider, with supporting arguments or evidence, MUST

BE FILED WITHIN THIRTY (30) CALENDAR DAYS of the date you receive this

decision, or WITHIN TWENTY (20) CALENDAR DAYS of the date you receive

a timely request to reconsider filed by another party. Any argument in

opposition to the request to reconsider or cross request to reconsider

MUST be submitted to the Commission and to the requesting party

WITHIN TWENTY (20) CALENDAR DAYS of the date you receive the request

to reconsider. See 29 C.F.R. �1614.407. All requests and arguments

must bear proof of postmark and be submitted to the Director, Office of

Federal Operations, Equal Employment Opportunity Commission, P.O. Box

19848, Washington, D.C. 20036. In the absence of a legible postmark,

the request to reconsider shall be deemed filed on the date it is received

by the Commission.

Failure to file within the time period will result in dismissal of your

request for reconsideration as untimely. If extenuating circumstances

have prevented the timely filing of a request for reconsideration,

a written statement setting forth the circumstances which caused the

delay and any supporting documentation must be submitted with your

request for reconsideration. The Commission will consider requests

for reconsideration filed after the deadline only in very limited

circumstances. See 29 C.F.R. �l6l4.604(c).

RIGHT TO FILE A CIVIL ACTION (R0993)

This is a decision requiring the agency to continue its administrative

processing of your complaint. However, if you wish to file a civil

action, you have the right to file such action in an appropriate United

States District Court. It is the position of the Commission that you

have the right to file a civil action in an appropriate United States

District Court WITHIN NINETY (90) CALENDAR DAYS from the date that you

receive this decision. You should be aware, however, that courts in some

jurisdictions have interpreted the Civil Rights Act of 1991 in a manner

suggesting that a civil action must be filed WITHIN THIRTY (30) CALENDAR

DAYS from the date that you receive this decision. To ensure that your

civil action is considered timely, you are advised to file it WITHIN

THIRTY (30) CALENDAR DAYS from the date that you receive this decision

or to consult an attorney concerning the applicable time period in the

jurisdiction in which your action would be filed. In the alternative,

you may file a civil action AFTER ONE HUNDRED AND EIGHTY (180) CALENDAR

DAYS of the date you filed your complaint with the agency, or filed your

appeal with the Commission. If you file a civil action, YOU MUST NAME

AS THE DEFENDANT IN THE COMPLAINT THE PERSON WHO IS THE OFFICIAL AGENCY

HEAD OR DEPARTMENT HEAD, IDENTIFYING THAT PERSON BY HIS OR HER FULL NAME

AND OFFICIAL TITLE. Failure to do so may result in the dismissal of your

case in court. "Agency" or "department" means the national organization,

and not the local office, facility or department in which you work.

Filing a civil action will terminate the administrative processing of

your complaint.

RIGHT TO REQUEST COUNSEL (Z1092)

If you decide to file a civil action, and if you do not have or cannot

afford the services of an attorney, you may request that the Court appoint

an attorney to represent you and that the Court permit you to file the

action without payment of fees, costs, or other security. See Title VII

of the Civil Rights Act of 1964, as amended, 42 U.S.C. �2000e et seq.;

the Rehabilitation Act of 1973, as amended, 29 U.S.C. ��791, 794(c).

The grant or denial of the request is within the sole discretion of

the Court. Filing a request for an attorney does not extend your time

in which to file a civil action. Both the request and the civil action

must be filed within the time limits as stated in the paragraph above

("Right to File A Civil Action").

FOR THE COMMISSION:

November 8, 1999

DATE Carlton M. Hadden, Acting Director

Office of Federal Operations

1 Although the agency identified these two allegations as allegations

(a) and (b), we have identified them as (d) and (e) to avoid confusion

with the accepted allegations (a) - (c).