Ronnie Montgomery, Appellant,v.William J. Henderson, Postmaster General, United States Postal Service, Agency.

Equal Employment Opportunity CommissionOct 14, 1999
01991755 (E.E.O.C. Oct. 14, 1999)

01991755

10-14-1999

Ronnie Montgomery, Appellant, v. William J. Henderson, Postmaster General, United States Postal Service, Agency.


Ronnie Montgomery v. United States Postal Service

01991755

October 14, 1999

Ronnie Montgomery, )

Appellant, )

) Appeal No. 01991755

v. )

) Agency No. 4-H-390-0170-98

William J. Henderson, )

Postmaster General, )

United States Postal Service, )

Agency. )

)

DECISION

INTRODUCTION

Appellant filed an appeal with this Commission from a final agency

decision concerning his complaint of unlawful employment discrimination

in violation of Title VII of the Civil Rights Act of 1964, as amended,

42 U.S.C. �2000e et seq., and Section 501 of the Rehabilitation Act

of 1973, as amended, 29 U.S.C. �791 et seq. The appeal is accepted in

accordance with EEOC Order No. 960, as amended.

ISSUE PRESENTED

The issue on appeal is whether the agency properly dismissed appellant's

complaint for failure to file a formal complaint within fifteen days of

receiving the notice of the right to file.

BACKGROUND

Appellant sought EEO counseling on March 11, 1998 alleging discrimination

on the bases of race (black), color (brown), sex (male), and physical

disability (unspecified) when he was not reassigned to a similar position

closer to his home and denied promotion.

In its final agency decision, the agency dismissed the complaint under

29 C.F.R. �1614.107(b) upon concluding that appellant failed to file

a formal complaint within fifteen days of receiving the notice of the

right to file. This appeal followed.

ANALYSIS AND FINDINGS

EEOC Regulation 29 C.F.R. �1614.106(b) provides that a complaint must be

filed within fifteen days of receipt of the notice of the right to file.

Regulation 29 C.F.R. �1614.107(b) gives agencies the authority to dismiss

claims that fail to comply with the aforementioned time limit.

After a detailed examination of the file, the evidence reveals that,

on May 11, 1998, appellant received, from the agency, a letter regarding

the final interview. According to the agency, the letter explained and

was accompanied by the following: (1) PS Form, Representation/Anonymity;

(2) PS Form 2579-A, the Notice of the Right to File Individual Complaint

form; (3) PS Form 2565, EEO Complaint of Discrimination in the Postal

Service; (4) PS Form 2564-C, Withdrawal of Informal EEO Complaint of

Discrimination; and (5) PS Form 2565-C, Agreement to Extend 180-Day

Investigative Process. The agency contends that, because appellant

never returned a completed copy of PS Form 2565, he failed to comply with

the 15 day statutory time requirement and, therefore, his claim could

be dismissed. Appellant argues that the reason he did not return the

formal complaint form is because it was not included in the materials

he received on May 11, 1998.

In filing formal complaints, complainants are not required to use the

official forms provided by agencies. Letters and other such writings, as

long as they exhibit an intent to proceed with the formal EEO complaint

process, are sufficient to satisfy the formal complaint requirement.

According to file documents, on May 22, 1998, appellant submitted

a letter to the agency which clearly suggested that he intended to

continue his complaint beyond the EEO counseling phase. As such,

we hold that the letter constitutes appellant's formal complaint.

Because it was submitted on May 22, 1998, 11 days after receiving the

Notice of the Right to File, within the 15 day time limit, we conclude

that appellant's complaint should not have been dismissed as violative

of the time requirements contained within 29 C.F.R. �1614.106(b)

Accordingly, the decision of the agency was erroneous and is, therefore,

REVERSED and REMANDED for further processing in accordance with this

decision and the proper regulations.

ORDER (E1092)

The agency is ORDERED to process the remanded allegations in accordance

with 29 C.F.R. �1614.108. The agency shall acknowledge to the appellant

that it has received the remanded allegations within thirty (30) calendar

days of the date this decision becomes final. The agency shall issue to

appellant a copy of the investigative file and also shall notify appellant

of the appropriate rights within one hundred fifty (150) calendar days

of the date this decision becomes final, unless the matter is otherwise

resolved prior to that time. If the appellant requests a final decision

without a hearing, the agency shall issue a final decision within sixty

(60) days of receipt of appellant's request.

A copy of the agency's letter of acknowledgment to appellant and a copy

of the notice that transmits the investigative file and notice of rights

must be sent to the Compliance Officer as referenced below.

IMPLEMENTATION OF THE COMMISSION'S DECISION (K0595)

Compliance with the Commission's corrective action is mandatory.

The agency shall submit its compliance report within thirty (30)

calendar days of the completion of all ordered corrective action.

The report shall be submitted to the Compliance Officer, Office of Federal

Operations, Equal Employment Opportunity Commission, P.O. Box 19848,

Washington, D.C. 20036. The agency's report must contain supporting

documentation, and the agency must send a copy of all submissions to

the appellant. If the agency does not comply with the Commission's

order, the appellant may petition the Commission for enforcement of

the order. 29 C.F.R. �1614.503(a). The appellant also has the right

to file a civil action to enforce compliance with the Commission's

order prior to or following an administrative petition for enforcement.

See 29 C.F.R. ��1614.408, 1614.409, and 1614.503(g). Alternatively,

the appellant has the right to file a civil action on the underlying

complaint in accordance with the paragraph below entitled "Right to File

A Civil Action." 29 C.F.R. ��1614.408 and 1614.409. A civil action for

enforcement or a civil action on the underlying complaint is subject to

the deadline stated in 42 U.S.C. �2000e-16(c) (Supp. V 1993). If the

appellant files a civil action, the administrative processing of the

complaint, including any petition for enforcement, will be terminated.

See 29 C.F.R. �1614.410.

STATEMENT OF RIGHTS - ON APPEAL

RECONSIDERATION (M0795)

The Commission may, in its discretion, reconsider the decision in this

case if the appellant or the agency submits a written request containing

arguments or evidence which tend to establish that:

1. New and material evidence is available that was not readily available

when the previous decision was issued; or

2. The previous decision involved an erroneous interpretation of law,

regulation or material fact, or misapplication of established policy; or

3. The decision is of such exceptional nature as to have substantial

precedential implications.

Requests to reconsider, with supporting arguments or evidence, MUST

BE FILED WITHIN THIRTY (30) CALENDAR DAYS of the date you receive this

decision, or WITHIN TWENTY (20) CALENDAR DAYS of the date you receive

a timely request to reconsider filed by another party. Any argument in

opposition to the request to reconsider or cross request to reconsider

MUST be submitted to the Commission and to the requesting party

WITHIN TWENTY (20) CALENDAR DAYS of the date you receive the request

to reconsider. See 29 C.F.R. �1614.407. All requests and arguments

must bear proof of postmark and be submitted to the Director, Office of

Federal Operations, Equal Employment Opportunity Commission, P.O. Box

19848, Washington, D.C. 20036. In the absence of a legible postmark,

the request to reconsider shall be deemed filed on the date it is received

by the Commission.

Failure to file within the time period will result in dismissal of your

request for reconsideration as untimely. If extenuating circumstances

have prevented the timely filing of a request for reconsideration,

a written statement setting forth the circumstances which caused the

delay and any supporting documentation must be submitted with your

request for reconsideration. The Commission will consider requests

for reconsideration filed after the deadline only in very limited

circumstances. See 29 C.F.R. �1614.604(c).

RIGHT TO FILE A CIVIL ACTION (R0993)

This is a decision requiring the agency to continue its administrative

processing of your complaint. However, if you wish to file a civil

action, you have the right to file such action in an appropriate United

States District Court. It is the position of the Commission that you

have the right to file a civil action in an appropriate United States

District Court WITHIN NINETY (90) CALENDAR DAYS from the date that you

receive this decision. You should be aware, however, that courts in some

jurisdictions have interpreted the Civil Rights Act of 1991 in a manner

suggesting that a civil action must be filed WITHIN THIRTY (30) CALENDAR

DAYS from the date that you receive this decision. To ensure that your

civil action is considered timely, you are advised to file it WITHIN

THIRTY (30) CALENDAR DAYS from the date that you receive this decision

or to consult an attorney concerning the applicable time period in the

jurisdiction in which your action would be filed. In the alternative,

you may file a civil action AFTER ONE HUNDRED AND EIGHTY (180) CALENDAR

DAYS of the date you filed your complaint with the agency, or filed your

appeal with the Commission. If you file a civil action, YOU MUST NAME

AS THE DEFENDANT IN THE COMPLAINT THE PERSON WHO IS THE OFFICIAL AGENCY

HEAD OR DEPARTMENT HEAD, IDENTIFYING THAT PERSON BY HIS OR HER FULL NAME

AND OFFICIAL TITLE. Failure to do so may result in the dismissal of your

case in court. "Agency" or "department" means the national organization,

and not the local office, facility or department in which you work.

Filing a civil action will terminate the administrative processing of

your complaint.

RIGHT TO REQUEST COUNSEL (Z1092)

If you decide to file a civil action, and if you do not have or cannot

afford the services of an attorney, you may request that the Court appoint

an attorney to represent you and that the Court permit you to file the

action without payment of fees, costs, or other security. See Title VII

of the Civil Rights Act of 1964, as amended, 42 U.S.C. �2000e et seq.;

the Rehabilitation Act of 1973, as amended, 29 U.S.C. ��791, 794(c).

The grant or denial of the request is within the sole discretion of

the Court. Filing a request for an attorney does not extend your time

in which to file a civil action. Both the request and the civil action

must be filed within the time limits as stated in the paragraph above

("Right to File A Civil Action").

FOR THE COMMISSION:

Oct. 14, 1999

____________________________________

DATE Carlton M. Hadden, Acting Director

Office of Federal Operations