01991659_r
11-05-1999
John E. Coleman, III, Appellant, v. Togo D. West, Jr., Secretary, Department of Veterans Affairs, Agency.
John E. Coleman, III, )
Appellant, )
)
)
v. ) Appeal No. 01991659
) Agency No. 98-2189
)
Togo D. West, Jr., )
Secretary, )
Department of Veterans Affairs, )
Agency. )
___________________________________)
DECISION
On December 18, 1998, appellant filed a timely appeal of a November 20,
1998 final agency decision, which was received by him on November 27,
1998, dismissing three allegations in his complaint, pursuant to 29
C.F.R. �1614.107(b), due to untimely EEO Counselor contact.
In its final decision, the agency identified the allegations of
appellant's September 11, 1998 complaint as whether appellant was
discriminated against when: (1) on February 17, 1997, his coworker did
not provide him with a rigid back chair; (2) his medical restrictions
dated April 29, 1997, wherein his physician stated he could only work 32
hours per week, were not accommodated; (3) he submitted a CA-1 for an
on-the-job injury that he sustained on February 17, 1997, however, the
facility personnel office did not forward it to the Department of Labor
until April 28, 1998; and (4) on August 11, 1998, he was not allowed
to return to work. The agency accepted allegation (4) and dismissed
allegations (1), (2), and (3) due to untimely EEO Counselor contact.
The agency stated that appellant's EEO Counselor contact on August 5,
1998, with regard to the subject allegations, was beyond the 45-day time
limit set by the regulations.
EEOC Regulation 29 C.F.R. �1614.105(a)(1) requires that complaints of
discrimination be brought to the attention of the EEO Counselor within
45 days of the alleged discriminatory event, or the effective date of
an alleged discriminatory personnel action.
The Commission has adopted a �reasonable suspicion� standard (as opposed
to a �supportive facts� standard) to determine when the limitation period
is triggered under the EEOC Regulations. See 29 C.F.R. �1614.105(a)(2);
Ball v. United States Postal Service, EEOC Request No. 05880247 (July 6,
1988). Thus, the limitations period is not triggered until a complainant
should reasonably suspect discrimination, but before all the facts that
would support a charge of discrimination have become apparent.
The record indicates that the incidents raised in allegations (1)
through (3) occurred on or before April 28, 1998. On appeal, appellant
indicates that in November 1997, his attorney advised him that there
was �no possibility of EEO activity,� and in March 1998, he received a
correspondence from his Senator in response to his concerns about his
employment status. The record contains the Senator's letter, wherein,
appellant was informed of the agency's grievance and EEO complaint
procedures regarding his employment concerns. There is no evidence in
the record that appellant was not aware of the EEO complaint processing,
including the requisite time limit to contact an EEO Counselor.
Appellant did not contact an EEO Counselor with regard to the subject
allegations until August 5, 1998, which was beyond the 45-day time limit
set by the regulations. We find that appellant fails to present adequate
justification to warrant an extension of the applicable time limit
for contacting an EEO Counselor pursuant to 29 C.F.R. �1614.105(a)(2),
with regard to allegations (1) through (3).
Accordingly, the agency's final decision is hereby AFFIRMED.
STATEMENT OF RIGHTS - ON APPEAL
RECONSIDERATION (M0795)
The Commission may, in its discretion, reconsider the decision in this
case if the appellant or the agency submits a written request containing
arguments or evidence which tend to establish that:
1. New and material evidence is available that was not readily available
when the previous decision was issued; or
2. The previous decision involved an erroneous interpretation of law,
regulation or material fact, or misapplication of established policy; or
3. The decision is of such exceptional nature as to have substantial
precedential implications.
Requests to reconsider, with supporting arguments or evidence, MUST
BE FILED WITHIN THIRTY (30) CALENDAR DAYS of the date you receive this
decision, or WITHIN TWENTY (20) CALENDAR DAYS of the date you receive
a timely request to reconsider filed by another party. Any argument in
opposition to the request to reconsider or cross request to reconsider
MUST be submitted to the Commission and to the requesting party
WITHIN TWENTY (20) CALENDAR DAYS of the date you receive the request
to reconsider. See 29 C.F.R. �1614.407. All requests and arguments
must bear proof of postmark and be submitted to the Director, Office of
Federal Operations, Equal Employment Opportunity Commission, P.O. Box
19848, Washington, D.C. 20036. In the absence of a legible postmark,
the request to reconsider shall be deemed filed on the date it is received
by the Commission.
Failure to file within the time period will result in dismissal of your
request for reconsideration as untimely. If extenuating circumstances
have prevented the timely filing of a request for reconsideration,
a written statement setting forth the circumstances which caused the
delay and any supporting documentation must be submitted with your
request for reconsideration. The Commission will consider requests
for reconsideration filed after the deadline only in very limited
circumstances. See 29 C.F.R. �1614.604(c).
RIGHT TO FILE A CIVIL ACTION (S0993)
It is the position of the Commission that you have the right to file
a civil action in an appropriate United States District Court WITHIN
NINETY (90) CALENDAR DAYS from the date that you receive this decision.
You should be aware, however, that courts in some jurisdictions have
interpreted the Civil Rights Act of 1991 in a manner suggesting that
a civil action must be filed WITHIN THIRTY (30) CALENDAR DAYS from the
date that you receive this decision. To ensure that your civil action
is considered timely, you are advised to file it WITHIN THIRTY (30)
CALENDAR DAYS from the date that you receive this decision or to consult
an attorney concerning the applicable time period in the jurisdiction
in which your action would be filed. If you file a civil action,
YOU MUST NAME AS THE DEFENDANT IN THE COMPLAINT THE PERSON WHO IS THE
OFFICIAL AGENCY HEAD OR DEPARTMENT HEAD, IDENTIFYING THAT PERSON BY HIS
OR HER FULL NAME AND OFFICIAL TITLE. Failure to do so may result in
the dismissal of your case in court. "Agency" or "department" means the
national organization, and not the local office, facility or department
in which you work. If you file a request to reconsider and also file a
civil action, filing a civil action will terminate the administrative
processing of your complaint.
RIGHT TO REQUEST COUNSEL (Z1092)
If you decide to file a civil action, and if you do not have or cannot
afford the services of an attorney, you may request that the Court appoint
an attorney to represent you and that the Court permit you to file the
action without payment of fees, costs, or other security. See Title VII
of the Civil Rights Act of 1964, as amended, 42 U.S.C. �2000e et seq.;
the Rehabilitation Act of 1973, as amended, 29 U.S.C. ��791, 794(c).
The grant or denial of the request is within the sole discretion of
the Court. Filing a request for an attorney does not extend your time
in which to file a civil action. Both the request and the civil action
must be filed within the time limits as stated in the paragraph above
("Right to File A Civil Action").
FOR THE COMMISSION:
November 5, 1999
DATE Carlton M. Hadden, Acting Director
Office of Federal Operations