Earnest Ortiz, Appellant,v.Rodney E. Slater, Secretary, Department of Transportation, Agency.

Equal Employment Opportunity CommissionOct 12, 1999
01986635 (E.E.O.C. Oct. 12, 1999)

01986635

10-12-1999

Earnest Ortiz, Appellant, v. Rodney E. Slater, Secretary, Department of Transportation, Agency.


Earnest Ortiz v. Department of Transportation

01986635

October 12, 1999

Earnest Ortiz, )

Appellant, )

)

)

v. ) Appeal No. 01986635

) Agency No. 3-98-3066

)

Rodney E. Slater, )

Secretary, )

Department of Transportation, )

Agency. )

______________________________)

DECISION

On August 31, 1998, appellant filed a timely appeal of an August 14,

1998 final agency decision, which was received by appellant on August

24, 1998 dismissing his complaint, pursuant to 29 C.F.R. �1614.107(b),

due to untimely EEO Counselor contact.

In its final decision, the agency identified the allegation of appellant's

April 29, 1998 complaint, which incorporated his letter dated February

24, 1998, as whether appellant was discriminated against when management

failed to support his Office of Workers' Compensation Programs (OWCP)

claim. The agency found that the alleged incident occurred on or before

September 4, 1997, but appellant did not contact an EEO Counselor until

December 18, 1997, which was beyond the requisite time limit.

EEOC Regulation 29 C.F.R. �1614.105(a)(1) requires that complaints of

discrimination be brought to the attention of the EEO Counselor within

45 days of the alleged discriminatory event, or the effective date of

an alleged discriminatory personnel action.

The Commission has adopted a "reasonable suspicion" standard (as opposed

to a "supportive facts" standard) to determine when the limitation period

is triggered under the EEOC Regulations. See 29 C.F.R. �1614.105(a)(2);

Ball v. United States Postal Service, EEOC Request No. 05880247 (July 6,

1988). Thus, the limitations period is not triggered until a complainant

should reasonably suspect discrimination, but before all the facts that

would support a charge of discrimination have become apparent.

In the complaint, appellant alleged that the agency improperly processed

his workers' compensation claim from July through September 4, 1998.

Specifically, appellant indicated that his claim was initially denied on

August 5, 1997; he was subjected to a hostile work environment in July

1997; and the agency included incorrect information or delayed processing

of his claim forms until September 4, 1997. Upon review of the record,

it appears that appellant raised his concerns about his OWCP claim

being processed improperly to management at the time of the incidents.

Furthermore, appellant indicated in the complaint that in July 1997,

he confronted his supervisor about incorrect information contained

in his CA-7 form. Thus, we find that appellant knew or should have

reasonably known that he was discriminated against at the time of the

alleged incidents, i.e., at the latest on September 4, 1998.

On appeal, appellant indicates that on October 7, 1997, he talked to an

EEO Counselor about the agency's inappropriate handling of his OWCP claim.

Appellant states that on October 27, 1997, the EEO Counselor informed

him that he might want to initiate the EEO complaint process concerning

the subject matter. Appellant asserts that on October 31, 1997, he

contacted an EEO Counselor in the agency's Southern Region EEO Office to

initiate the EEO complaint process, and an EEO Counselor contacted him

on December 18, 1997, to start EEO counseling. Based on foregoing, we

find that appellant's EEO Counselor contact with an intent to initiate

an EEO complaint processing occurred on October 31, 1997. Since the

latest alleged discriminatory incident occurred on September 4, 1998,

we find that his October 31, 1997 EEO Counselor contact was untimely.

Accordingly, the agency's final decision is hereby AFFIRMED.

STATEMENT OF RIGHTS - ON APPEAL

RECONSIDERATION (M0795)

The Commission may, in its discretion, reconsider the decision in this

case if the appellant or the agency submits a written request containing

arguments or evidence which tend to establish that:

1. New and material evidence is available that was not readily available

when the previous decision was issued; or

2. The previous decision involved an erroneous interpretation of law,

regulation or material fact, or misapplication of established policy; or

3. The decision is of such exceptional nature as to have substantial

precedential implications.

Requests to reconsider, with supporting arguments or evidence, MUST

BE FILED WITHIN THIRTY (30) CALENDAR DAYS of the date you receive this

decision, or WITHIN TWENTY (20) CALENDAR DAYS of the date you receive

a timely request to reconsider filed by another party. Any argument in

opposition to the request to reconsider or cross request to reconsider

MUST be submitted to the Commission and to the requesting party

WITHIN TWENTY (20) CALENDAR DAYS of the date you receive the request

to reconsider. See 29 C.F.R. �1614.407. All requests and arguments

must bear proof of postmark and be submitted to the Director, Office of

Federal Operations, Equal Employment Opportunity Commission, P.O. Box

19848, Washington, D.C. 20036. In the absence of a legible postmark,

the request to reconsider shall be deemed filed on the date it is received

by the Commission.

Failure to file within the time period will result in dismissal of your

request for reconsideration as untimely. If extenuating circumstances

have prevented the timely filing of a request for reconsideration,

a written statement setting forth the circumstances which caused the

delay and any supporting documentation must be submitted with your

request for reconsideration. The Commission will consider requests

for reconsideration filed after the deadline only in very limited

circumstances. See 29 C.F.R. �1614.604(c).

RIGHT TO FILE A CIVIL ACTION (S0993)

It is the position of the Commission that you have the right to file

a civil action in an appropriate United States District Court WITHIN

NINETY (90) CALENDAR DAYS from the date that you receive this decision.

You should be aware, however, that courts in some jurisdictions have

interpreted the Civil Rights Act of 1991 in a manner suggesting that

a civil action must be filed WITHIN THIRTY (30) CALENDAR DAYS from the

date that you receive this decision. To ensure that your civil action

is considered timely, you are advised to file it WITHIN THIRTY (30)

CALENDAR DAYS from the date that you receive this decision or to consult

an attorney concerning the applicable time period in the jurisdiction

in which your action would be filed. If you file a civil action,

YOU MUST NAME AS THE DEFENDANT IN THE COMPLAINT THE PERSON WHO IS THE

OFFICIAL AGENCY HEAD OR DEPARTMENT HEAD, IDENTIFYING THAT PERSON BY HIS

OR HER FULL NAME AND OFFICIAL TITLE. Failure to do so may result in

the dismissal of your case in court. "Agency" or "department" means the

national organization, and not the local office, facility or department

in which you work. If you file a request to reconsider and also file a

civil action, filing a civil action will terminate the administrative

processing of your complaint.

RIGHT TO REQUEST COUNSEL (Z1092)

If you decide to file a civil action, and if you do not have or cannot

afford the services of an attorney, you may request that the Court appoint

an attorney to represent you and that the Court permit you to file the

action without payment of fees, costs, or other security. See Title VII

of the Civil Rights Act of 1964, as amended, 42 U.S.C. �2000e et seq.;

the Rehabilitation Act of 1973, as amended, 29 U.S.C. ��791, 794(c).

The grant or denial of the request is within the sole discretion of

the Court. Filing a request for an attorney does not extend your time

in which to file a civil action. Both the request and the civil action

must be filed within the time limits as stated in the paragraph above

("Right to File A Civil Action").

FOR THE COMMISSION:

October 12, 1999

DATE Carlton M. Hadden, Acting Director

Office of Federal Operations