Dennis L. Wilson, Appellant,v.Bruce Babbitt, Secretary, Department of the Interior, Agency.

Equal Employment Opportunity CommissionSep 15, 1999
01994110_r (E.E.O.C. Sep. 15, 1999)

01994110_r

09-15-1999

Dennis L. Wilson, Appellant, v. Bruce Babbitt, Secretary, Department of the Interior, Agency.


Dennis L. Wilson, )

Appellant, )

)

v. ) Appeal No. 01994110

) Agency No. FNP-99-035

Bruce Babbitt, )

Secretary, )

Department of the Interior, )

Agency. )

)

DECISION

Appellant filed an appeal with this Commission from a final decision of

the agency concerning his complaint of unlawful employment discrimination

in violation of the Age Discrimination in Employment Act of 1967, as

amended, 29 U.S.C. �621 et seq. The final agency decision was issued on

March 29, 1999. The appeal was postmarked April 19, 1999. Accordingly,

the appeal is timely (see 29 C.F.R. �1614.402(a)), and is accepted in

accordance with EEOC Order No. 960, as amended.

ISSUE PRESENTED

The issue on appeal is whether the agency properly dismissed appellant's

complaint on the grounds of failure to contact an EEO Counselor in a

timely manner.

BACKGROUND

On June 5, 1998, appellant was notified that he would not be receiving

a permanent position subject to furlough. Appellant was informed that

his job status was seasonal. According to the EEO Counselor's report,

appellant initiated contact with an EEO Counselor on September 1, 1998.

In a formal EEO complaint dated November 20, 1998, appellant alleged

that he had been discriminated against on the basis of his age (59)

when he learned that his position was seasonal rather than permanent

subject to furlough.

In its final decision, the agency dismissed the complaint on the grounds

that appellant failed to contact an EEO Counselor in a timely manner.

The agency stated in its final decision that appellant's EEO contact of

September 1, 1998, was more than 45 days after appellant learned that

the Maintenance Worker position for which he was selected was seasonal,

rather than subject to furlough. The agency determined that appellant

should have been aware of the 45-day limitation period for contacting

an EEO Counselor based on the presence of EEO posters and there being

seasonal employee training which covers the EEO process.

On appeal, appellant contends that he contacted an EEO Counselor on June

26, 1998, and that he spoke to the EEO Counselor on July 6, 1998, but

that the EEO Counselor did not want to talk about his case because the

Facility Manager at appellant's worksite was the Counselor's brother.

Appellant indicates that on July 7, 1998, he contacted union officials

and filed a grievance with regard to his status as a seasonal employee.

Appellant indicates that the matter was not resolved at a labor-management

meeting regarding the grievance on August 18, 1998. Appellant states

that he contacted a different EEO Counselor on September 1, 1998.

ANALYSIS AND FINDINGS

EEOC Regulation 29 C.F.R. �1614.105(a)(1) requires that complaints of

discrimination should be brought to the attention of the Equal Employment

Opportunity Counselor within forty-five (45) days of the date of the

matter alleged to be discriminatory or, in the case of a personnel action,

within 45 days of the effective date of the action.

EEOC Regulation 29 C.F.R. �1614.105(a)(2) provides that the agency or the

Commission shall extend the 45-day time limit when the individual shows

that he or she was not notified of the time limits and was not otherwise

aware of them, that he or she did not know and reasonably should not have

known that the discriminatory matter or personnel action occurred, that

despite due diligence he or she was prevented by circumstances beyond his

or her control from contacting the counselor within the time limits, or

for other reasons considered sufficient by the agency or the Commission.

The record reveals that appellant learned on June 5, 1998, that his

position status was seasonal rather than permanent subject to a furlough.

Appellant contends that he contacted an EEO Counselor on June 26, 1998,

and July 6, 1998, with regard to this matter. Appellant maintains that

the EEO Counselor told him on July 6, 1998, that he could not talk

about the case because his brother was appellant's Facility Manager.

We find that the agency has not submitted argument or evidence to refute

appellant's contention that he contacted an EEO Counselor within 45 days

of when he learned that his position status was seasonal. Where, as here,

there is an issue of timeliness, "[a]n agency always bears the burden of

obtaining sufficient information to support a reasoned determination as

to timeliness." Guy, v. Department of Energy, EEOC Request No. 05930703

(January 4, 1994) (quoting Williams v. Department of Defense, EEOC Request

No. 05920506 (August 25, 1992)). In addition, in Ericson v. Department

of the Army, EEOC Request No. 05920623 (January 14, 1993), the Commission

stated that the agency has the burden of providing evidence and/or proof

to support its final decisions. See Gens v. Department of Defense,

EEOC Request No. 05910837 (January 31, 1992). In the instant case, we

find that the agency did not meet that burden. Therefore, we find that

appellant contacted an EEO Counselor in a timely manner. Accordingly,

the agency's decision to dismiss appellant's complaint on the grounds

of untimely EEO contact was improper. The complaint is hereby REMANDED

for further processing in accordance with the ORDER below.

ORDER (E1092)

The agency is ORDERED to process the remanded complaint in accordance

with 29 C.F.R. �1614.108. The agency shall acknowledge to the appellant

that it has received the remanded complaint within thirty (30) calendar

days of the date this decision becomes final. The agency shall issue to

appellant a copy of the investigative file and also shall notify appellant

of the appropriate rights within one hundred fifty (150) calendar days

of the date this decision becomes final, unless the matter is otherwise

resolved prior to that time. If the appellant requests a final decision

without a hearing, the agency shall issue a final decision within sixty

(60) days of receipt of appellant's request.

A copy of the agency's letter of acknowledgment to appellant and a copy

of the notice that transmits the investigative file and notice of rights

must be sent to the Compliance Officer as referenced below.

IMPLEMENTATION OF THE COMMISSION'S DECISION (K0595)

Compliance with the Commission's corrective action is mandatory.

The agency shall submit its compliance report within thirty (30)

calendar days of the completion of all ordered corrective action. The

report shall be submitted to the Compliance Officer, Office of Federal

Operations, Equal Employment Opportunity Commission, P.O. Box 19848,

Washington, D.C. 20036. The agency's report must contain supporting

documentation, and the agency must send a copy of all submissions to

the appellant. If the agency does not comply with the Commission's

order, the appellant may petition the Commission for enforcement of

the order. 29 C.F.R. �1614.503 (a). The appellant also has the right

to file a civil action to enforce compliance with the Commission's

order prior to or following an administrative petition for enforcement.

See 29 C.F.R. �� 1614.408, 1614.409, and 1614.503 (g). Alternatively,

the appellant has the right to file a civil action on the underlying

complaint in accordance with the paragraph below entitled "Right to File

A Civil Action." 29 C.F.R. �� 1614.408 and 1614.409. A civil action for

enforcement or a civil action on the underlying complaint is subject to

the deadline stated in 42 U.S.C. �2000e-16(c) (Supp. V 1993). If the

appellant files a civil action, the administrative processing of the

complaint, including any petition for enforcement, will be terminated.

See 29 C.F.R. �1614.410.

STATEMENT OF RIGHTS - ON APPEAL

RECONSIDERATION (M0795)

The Commission may, in its discretion, reconsider the decision in this

case if the appellant or the agency submits a written request containing

arguments or evidence which tend to establish that:

1. New and material evidence is available that was not readily available

when the previous decision was issued; or

2. The previous decision involved an erroneous interpretation of law,

regulation or material fact, or misapplication of established policy; or

3. The decision is of such exceptional nature as to have substantial

precedential implications.

Requests to reconsider, with supporting arguments or evidence, MUST

BE FILED WITHIN THIRTY (30) CALENDAR DAYS of the date you receive this

decision, or WITHIN TWENTY (20) CALENDAR DAYS of the date you receive

a timely request to reconsider filed by another party. Any argument in

opposition to the request to reconsider or cross request to reconsider

MUST be submitted to the Commission and to the requesting party

WITHIN TWENTY (20) CALENDAR DAYS of the date you receive the request

to reconsider. See 29 C.F.R. �1614.407. All requests and arguments

must bear proof of postmark and be submitted to the Director, Office of

Federal Operations, Equal Employment Opportunity Commission, P.O. Box

19848, Washington, D.C. 20036. In the absence of a legible postmark,

the request to reconsider shall be deemed filed on the date it is received

by the Commission.

Failure to file within the time period will result in dismissal of your

request for reconsideration as untimely. If extenuating circumstances

have prevented the timely filing of a request for reconsideration,

a written statement setting forth the circumstances which caused the

delay and any supporting documentation must be submitted with your

request for reconsideration. The Commission will consider requests

for reconsideration filed after the deadline only in very limited

circumstances. See 29 C.F.R. �1614.604(c).

RIGHT TO FILE A CIVIL ACTION (R0993)

This is a decision requiring the agency to continue its administrative

processing of your complaint. However, if you wish to file a civil

action, you have the right to file such action in an appropriate United

States District Court. It is the position of the Commission that you

have the right to file a civil action in an appropriate United States

District Court WITHIN NINETY (90) CALENDAR DAYS from the date that you

receive this decision. You should be aware, however, that courts in some

jurisdictions have interpreted the Civil Rights Act of 1991 in a manner

suggesting that a civil action must be filed WITHIN THIRTY (30) CALENDAR

DAYS from the date that you receive this decision. To ensure that your

civil action is considered timely, you are advised to file it WITHIN

THIRTY (30) CALENDAR DAYS from the date that you receive this decision

or to consult an attorney concerning the applicable time period in the

jurisdiction in which your action would be filed. In the alternative,

you may file a civil action AFTER ONE HUNDRED AND EIGHTY (180) CALENDAR

DAYS of the date you filed your complaint with the agency, or filed your

appeal with the Commission. If you file a civil action, YOU MUST NAME

AS THE DEFENDANT IN THE COMPLAINT THE PERSON WHO IS THE OFFICIAL AGENCY

HEAD OR DEPARTMENT HEAD, IDENTIFYING THAT PERSON BY HIS OR HER FULL NAME

AND OFFICIAL TITLE. Failure to do so may result in the dismissal of your

case in court. "Agency" or "department" means the national organization,

and not the local office, facility or department in which you work.

Filing a civil action will terminate the administrative processing of

your complaint.

RIGHT TO REQUEST COUNSEL (Z1092)

If you decide to file a civil action, and if you do not have or cannot

afford the services of an attorney, you may request that the Court appoint

an attorney to represent you and that the Court permit you to file the

action without payment of fees, costs, or other security. See Title VII

of the Civil Rights Act of 1964, as amended, 42 U.S.C. �2000e et seq.;

the Rehabilitation Act of 1973, as amended, 29 U.S.C. ��791, 794(c).

The grant or denial of the request is within the sole discretion of

the Court. Filing a request for an attorney does not extend your time

in which to file a civil action. Both the request and the civil action

must be filed within the time limits as stated in the paragraph above

("Right to File A Civil Action").

FOR THE COMMISSION:

Sept. 15, 1999

DATE Carlton M. Hadden, Acting Director

Office of Federal Operations