Denese M. Merritt, Appellant,v.Madeline K. Albright, Secretary, Department of State, Agency.

Equal Employment Opportunity CommissionJan 7, 1999
01981619_r (E.E.O.C. Jan. 7, 1999)

01981619_r

01-07-1999

Denese M. Merritt, Appellant, v. Madeline K. Albright, Secretary, Department of State, Agency.


Denese M. Merritt, )

Appellant, )

)

v. ) Appeal No. 01981619

) Agency No. 97-47

Madeline K. Albright, )

Secretary, )

Department of State, )

Agency. )

______________________________)

DECISION

On December 23, 1997, appellant filed a timely appeal with this Commission

from a final agency decision (FAD) received by her on December 6, 1997,

pertaining to her complaint of unlawful employment discrimination in

violation of Title VII of the Civil Rights Act of 1964, as amended, 42

U.S.C. �2000e et seq. The agency characterized appellant's complaint

as alleging that she was subjected to discrimination in reprisal for

prior EEO activity when:

On an unspecified date appellant's former supervisor (S1) made several

telephone calls to appellant's office in an attempt to speak with

appellant; and

S1 informed appellant's office that he would make a visit, which he did,

but appellant departed and did not see him.

The agency dismissed appellant's complaint pursuant to EEOC Regulation 29

U.S.C. �1614.107(e), on the grounds that it was rendered moot because: (A)

management took appropriate action when appellant reported the incidents

by curtailing S1's overseas assignment and returning him to the United

States; and (B) appellant was no longer an employee of the agency.

On appeal, appellant contends that she is currently an employee of the

agency, and in support of this contention, provided a current copy of

her pay statement. Additionally, appellant asserts that although S1 may

be retiring, he previously indicated that he would still do work at the

agency as an independent contractor. Therefore, appellant contends that

she may still be in contact with him. Finally, appellant argues that

the FAD failed to address her allegations of sexual harassment which

occurred in and around June 1996.

In response, the agency acknowledges that appellant raised allegations

of sexual harassment stemming from S1's behavior on and after June 8,

1996, but argues that when appellant's complaint was dismissed, she had

left the agency to return to school, and, effective January 2, 1998,

S1 retired from the agency with no re-employed annuitant or personal

service contract relationship.

The Commission notes that the record contains a statement by appellant

detailing her allegations of sexual harassment by S1 which began on June

8, 1996, and continued until S1's transfer. In the statement, appellant

alleged that she felt �stressed�, �frightened�, and �uncomfortable� as

a result of S1's actions.

The Commission also notes that the agency failed to address appellant's

allegation concerning the acts of sexual harassment to which she was

subjected by S1 from June 8, 1996, until his transfer, and the Commission

deems the agency's action to be tantamount to a dismissal of that matter.

The agency's submissions on appeal reveal that the EEO Office was notified

of the issue, and appellant referenced the matter in her formal complaint.

Accordingly, the agency's dismissal of appellant's allegation concerning

S1's acts of sexual harassment is REVERSED, and that allegation is

REMANDED to the agency for further processing in accordance with the

Order below.

EEOC Regulation 29 C.F.R. �1614.107(e) provides for the dismissal of a

complaint, or portions thereof, when the issues raised therein are moot.

To determine whether the issues raised in appellant's complaint are moot,

the factfinder must ascertain whether (1) it can be said with assurance

that there is no reasonable expectation that the alleged violation will

recur; and (2) interim relief or events have completely and irrevocably

eradicated the effects of the alleged discrimination. See County of Los

Angeles v. Davis, 440 U.S. 625, 631 (1979). When such circumstances

exist, no relief is available and no need for a determination of the

rights of the parties is presented.

In the present case, there appears to be some question as to whether

the retirement of S1 has totally removed the alleged harasser from

the workplace since he purportedly informed appellant that he would

be working as an independent contractor. Furthermore, it appears that

appellant may be requesting compensatory damages.

The Commission has held that an agency must address the issue of

compensatory damages when a complainant shows objective evidence

that she has incurred compensatory damages, and that the damages

are related to the alleged discrimination. Jackson v. USPS, EEOC

Appeal No. 01923399 (November 12, 1992), request to reopen denied,

EEOC Request No. 05930306 (February 1, 1993). Should appellant

prevail on this complaint, the possibility of an award of compensatory

damages exists. See Glover v. USPS, EEOC Appeal No. 01930696 (December

9, 1993). Because appellant raised the issue of compensatory damages

when describing the effects of the alleged sexual harassment, the agency

should have requested that appellant provide some objective proof of the

alleged damages incurred, as well as objective evidence linking those

damages to the adverse actions at issue. See Benton v. Department of

Defense, EEOC Appeal No. 01932422 (December 10, 1993). Accordingly,

we find that the agency erred in dismissing allegations (1) and (2) in

appellant's complaint on the grounds that they were rendered moot, and,

therefore, the agency's final decision is REVERSED. Allegations (1) and

(2) are REMANDED to the agency for further processing in accordance with

this decision and the Order below.

ORDER (E1092)

The agency is ORDERED to process the remanded allegations in accordance

with 29 C.F.R. �1614.108. The agency shall acknowledge to the appellant

that it has received the remanded allegations within thirty (30) calendar

days of the date this decision becomes final. The agency shall issue to

appellant a copy of the investigative file and also shall notify appellant

of the appropriate rights within one hundred fifty (150) calendar days

of the date this decision becomes final, unless the matter is otherwise

resolved prior to that time. If the appellant requests a final decision

without a hearing, the agency shall issue a final decision within sixty

(60) days of receipt of appellant's request.

A copy of the agency's letter of acknowledgment to appellant and a copy

of the notice that transmits the investigative file and notice of rights

must be sent to the Compliance Officer as referenced below.

IMPLEMENTATION OF THE COMMISSION'S DECISION (K0595)

Compliance with the Commission's corrective action is mandatory.

The agency shall submit its compliance report within thirty (30)

calendar days of the completion of all ordered corrective action.

The report shall be submitted to the Compliance Officer, Office of Federal

Operations, Equal Employment Opportunity Commission, P.O. Box 19848,

Washington, D.C. 20036. The agency's report must contain supporting

documentation, and the agency must send a copy of all submissions to

the appellant. If the agency does not comply with the Commission's

order, the appellant may petition the Commission for enforcement of

the order. 29 C.F.R. �1614.503(a). The appellant also has the right

to file a civil action to enforce compliance with the Commission's

order prior to or following an administrative petition for enforcement.

See 29 C.F.R. ��1614.408, 1614.409, and 1614.503(g). Alternatively,

the appellant has the right to file a civil action on the underlying

complaint in accordance with the paragraph below entitled �Right to File

A Civil Action.� 29 C.F.R. ��1614.408 and 1614.409. A civil action for

enforcement or a civil action on the underlying complaint is subject to

the deadline stated in 42 U.S.C. �2000e-16(c) (Supp. V 1993). If the

appellant files a civil action, the administrative processing of the

complaint, including any petition for enforcement, will be terminated.

See 29 C.F.R. �1614.410.

STATEMENT OF RIGHTS - ON APPEAL

RECONSIDERATION (M0795)

The Commission may, in its discretion, reconsider the decision in this

case if the appellant or the agency submits a written request containing

arguments or evidence which tend to establish that:

1. New and material evidence is available that was not readily available

when the previous decision was issued; or

2. The previous decision involved an erroneous interpretation of law,

regulation or material fact, or misapplication of established policy; or

3. The decision is of such exceptional nature as to have substantial

precedential implications.

Requests to reconsider, with supporting arguments or evidence, MUST

BE FILED WITHIN THIRTY (30) CALENDAR DAYS of the date you receive this

decision, or WITHIN TWENTY (20) CALENDAR DAYS of the date you receive

a timely request to reconsider filed by another party. Any argument in

opposition to the request to reconsider or cross request to reconsider

MUST be submitted to the Commission and to the requesting party

WITHIN TWENTY (20) CALENDAR DAYS of the date you receive the request

to reconsider. See 29 C.F.R. �1614.407. All requests and arguments

must bear proof of postmark and be submitted to the Director, Office of

Federal Operations, Equal Employment Opportunity Commission, P.O. Box

19848, Washington, D.C. 20036. In the absence of a legible postmark,

the request to reconsider shall be deemed filed on the date it is received

by the Commission.

Failure to file within the time period will result in dismissal of your

request for reconsideration as untimely. If extenuating circumstances

have prevented the timely filing of a request for reconsideration,

a written statement setting forth the circumstances which caused the

delay and any supporting documentation must be submitted with your

request for reconsideration. The Commission will consider requests

for reconsideration filed after the deadline only in very limited

circumstances. See 29 C.F.R. �1614.604(c).

RIGHT TO FILE A CIVIL ACTION (R0993)

This is a decision requiring the agency to continue its administrative

processing of your complaint. However, if you wish to file a civil

action, you have the right to file such action in an appropriate United

States District Court. It is the position of the Commission that you

have the right to file a civil action in an appropriate United States

District Court WITHIN NINETY (90) CALENDAR DAYS from the date that you

receive this decision. You should be aware, however, that courts in some

jurisdictions have interpreted the Civil Rights Act of 1991 in a manner

suggesting that a civil action must be filed WITHIN THIRTY (30) CALENDAR

DAYS from the date that you receive this decision. To ensure that your

civil action is considered timely, you are advised to file it WITHIN

THIRTY (30) CALENDAR DAYS from the date that you receive this decision

or to consult an attorney concerning the applicable time period in the

jurisdiction in which your action would be filed. In the alternative,

you may file a civil action AFTER ONE HUNDRED AND EIGHTY (180) CALENDAR

DAYS of the date you filed your complaint with the agency, or filed your

appeal with the Commission. If you file a civil action, YOU MUST NAME

AS THE DEFENDANT IN THE COMPLAINT THE PERSON WHO IS THE OFFICIAL AGENCY

HEAD OR DEPARTMENT HEAD, IDENTIFYING THAT PERSON BY HIS OR HER FULL NAME

AND OFFICIAL TITLE. Failure to do so may result in the dismissal of your

case in court. "Agency" or "department" means the national organization,

and not the local office, facility or department in which you work.

Filing a civil action will terminate the administrative processing of

your complaint.

RIGHT TO REQUEST COUNSEL (Z1092)

If you decide to file a civil action, and if you do not have or cannot

afford the services of an attorney, you may request that the Court appoint

an attorney to represent you and that the Court permit you to file the

action without payment of fees, costs, or other security. See Title VII

of the Civil Rights Act of 1964, as amended, 42 U.S.C. �2000e et seq.;

the Rehabilitation Act of 1973, as amended, 29 U.S.C. ��791, 794(c).

The grant or denial of the request is within the sole discretion of

the Court. Filing a request for an attorney does not extend your time

in which to file a civil action. Both the request and the civil action

must be filed within the time limits as stated in the paragraph above

("Right to File A Civil Action").

FOR THE COMMISSION:

Jan. 7, 1999

____________________________

DATE Ronnie Blumenthal, Director

Office of Federal Operations