Current through Register Vol. XLI, No. 37, September 13, 2024
Section 178-1-9 - Racing Secretary9.1. General Authority. The following provisions apply to the general authority of the association's racing secretary:9.1.a. The association's racing secretary or his or her assistants, shall discharge all the duties of his or her office, expressed or implied that are required by this rule, and he or she shall report to the stewards in writing all violations of this rule.9.1.b. The association's racing secretary shall maintain a complete record of all races.9.1.c. The association's racing secretary shall receive all entries and declarations, and he or she, or any other person designated by the association, shall receive all stakes, entrance moneys and fees incident to the meeting within 14 days after the conclusion of the meeting, and shall disburse all receipts of money to any person that is to receive any money.9.2. Certificates. The racing secretary or his or her designees shall be responsible for receiving, inspecting and safeguarding the foal and health certificates, current negative Coggins test for equine infectious anemia (EIA), and other documents of eligibility, for all horses competing at the track or stabled on the grounds.9.2.a. All Horses, including stable ponies, entering the Racetrack grounds must have proof of health certificate and required vaccinations, which shall include: Certificate of veterinary inspection within the prior five (5) days or fewer days if high risk situations dictate; Verification of EEE/WEE/WNV (encephalitides), rabies, and tetanus vaccinations within the prior 12 months; Verification of Influenza and Rhinopneumonitis vaccinations within the prior 12 months or fewer days if high risk situations dictate; and Verification of Negative Equine Infectious Anemia (Coggins) Test within the calendar year or in a shorter period of time if high risk situations dictate.9.2.b. Horses moving interstate must meet the entry requirements of the destination state, the Racing Commission in the destination state, and the individual Racetracks or Training Facilities to which the horse is being shipped in the destination state.9.3. Allocation of Stalls. The racing secretary or his or her designee shall assign stall applicants such stabling as is deemed proper and maintain a record of arrivals and departures of all horses stabled on association grounds.9.4. Conditions. The following provisions apply to the association's racing secretary's authority over the conditions of races:9.4.a. The racing secretary shall establish the conditions and eligibility for entering races and cause them to be published to owners, trainers and the Racing Commission and posted in the racing secretary's office.9.4.b. The racing secretary shall be responsible for making reasonable interpretations of the conditions and eligibility he or she has established.9.4.c. For the purpose of establishing conditions, winnings shall be considered to include all monies and prizes won up to the time of the start of a race.9.4.d. Winnings during the year shall be calculated by the racing secretary from the preceding January 1, unless otherwise prescribed by the conditions of the race.9.5. Daily Program. The following provisions apply to the association's racing secretary's duties and responsibilities regarding the daily program:9.5.a. The association's racing secretary shall compile an official program for each racing day which shall contain the names of the thoroughbreds which are to run in each race together with their respective post positions, age, color, sex, breeding, jockey, owners or stable name, racing colors, weight carried, conditions of the race, the order in which each race shall be run, the distance to be run, and the claiming price if applicable.9.5.b. The association's racing secretary shall publish on the program any information and notices to the public as the Racing Commission may direct.9.5.c. The association's racing secretary is responsible for any error in the program excluding printing errors corrected on the proof, but not corrected by the printer.9.5.d. The advertising in the program shall not pertain to wagering facilities outside the enclosure or selections or recommendations by tipsters and/or those sponsoring off track daily selection cards, unless approved by the Racing Commission.9.6. Stakes and Entrance Money Records. The association's racing secretary shall be the caretaker of the permanent records of all stakes and shall verify that all entrance monies due are paid prior to entry for races conducted at the meeting.