La. Admin. Code tit. 48 § V-11901

Current through Register Vol. 50, No. 9, September 20, 2024

Section V-11901 - Local Registrars

A. Notice of Deaths Filed-Registrar of Voters

1. The first working day of each months the local registrar of vital records in which of the parishes of the state shall prepare on forms provided by the state registrar, in triplicate, by parish of residence of the decedents, separate lists of all the death certificates filed with the local registrar during the previous month.

2. Information included on the registrar of voters list shall be as a minimum the name of the decedent, date of death, address of the decedent and parish of residence. The list shall be mailed n the day competed to the local registrar of voters in the respective parishes of residence of the decedents.

B. Accurate and Complete Certificate of birth and Death. Local registrars of vital records shall not accept for filing or transmittal to the state registrar any certificate of live birth or death certificate until said certificate has been accurately and fully completed by the person preparing said certificate, whether it be a physician, funeral director or any other individual.

C. Local Registrars; Death Certificates; Certification; Fees

1. Local registrars, in accordance with law, may for ten days following the date of the acceptance of a certificate of death issue certified copies of the certificate over their signature and that of the state registrar. The certified copies shall be issued from the original certificate of a copy of the original in their possession. They shall collect the fee provided by law for each certified copy, shall maintain an accurate record of copies issued, to whom issued, and fees collected. Fees collected shall be promptly remitted in accordance with Office of Public Health policies and procedures. A summary of copies issued and fees collected shall be reported to the state registrar on forms provided by him.

2. Copies of said death certificates shall only be issued to those persons authorized by law to receive them. Copies of said certificates shall be requests in writing and the request form or letter shall bear the requestor's signature. The statutory fee shall be collected prior to the issuance of the certificates. If checks are tendered in payment of said fees, they shall bear the name, address, phone number and driver's license number or social security number of the person issuing the check; however, this provision shall be waived as to checks issue by funeral homes or directors.

3. Each working day, the local registrar shall promptly transmit to the state registrar by mail all copies of death certificates which have exceeded the 10-day holding period at the parish health unit and shall not thereafter retain or issue any copies or certified copies of said certificates. Thereafter, all copies of said death certificates shall remain in the possession of the state registrar, and he shall be the only person authorized to issue certified copies.

La. Admin. Code tit. 48, § V-11901

Promulgated by the Department of Health and Human Resources, Office of Preventive and Public Health Services, LR 13:246 (April 1987), amended LR 15:474 (June 1989).

AUTHORITY NOTE: Promulgated in accordance with R. S. 40:32 et seq.