N.J. Admin. Code § 4A:3-4.1

Current through Register Vol. 56, No. 9, May 6, 2024

Section 4A:3-4.1 - General provisions

(a) In local service, appointing authorities shall establish compensation plans that provide for paying employees in reasonable relationship to their job titles.

1. Each appointing authority shall provide a current copy of its compensation plan to an appropriate representative of the Civil Service Commission, and shall provide any subsequent modifications within 20 days after adoption.

2. When a salary range is established for a job title, an employee shall not be paid a base salary below the minimum or above the maximum established for that range.

3. An appointing authority may request information and technical assistance from an appropriate representative of the Civil Service Commission in developing compensation plans.

(b) In State and local service, an appropriate representative of the Civil Service Commission may audit an appointing authority's payroll records to determine compliance with Title 11A, New Jersey Statutes, Title 4A, N.J.A.C., and orders issued by the Civil Service Commission.

1. In State service, the appointing authority or the appointing authority's designee shall sign the regular and supplemental payroll certification documents submitted to the Centralized Payroll Unit, Department of the Treasury. The certification documents shall state, in substance, that all persons whose names appear on the accompanying payroll proof have rendered services for the benefit of the State, in the positions shown and for the time period indicated, for which funds are available. The certification shall further state, in substance, that formal approval of the employment of these persons has been, or is in the process of being, secured from the Civil Service Commission and the Department of the Treasury. See 4A:4-1.1 0 for Civil Service Commission approval of appointments.

(c) In local service, payroll records may be audited through on-site examinations, submission of payrolls for specified time periods, or a combination of both. Upon request by an appropriate representative of the Civil Service Commission, an appointing authority shall submit a payroll, certified by an authorized financial officer, which contains the following information and such other information as may be requested:

1. Name of jurisdiction;

2. Name of department;

3. Names, titles, and social security numbers of employees;

4. Actual amount of pay for pay period, including dates employed;

5. Annual rate of pay; and

6. Beginning and ending dates for current pay period.

(d) In State service, the Civil Service Commission shall establish, maintain, and approve changes in a compensation plan for all employees in the career and unclassified services. See 4A:3-2.5 for Senior Executive Service compensation.

1. The compensation plan shall establish pay rates and a series of salary ranges.

2. Each employee in the career and unclassified services shall be paid within the salary range or at the pay rate assigned to the employee's job title and pay shall be adjusted in accordance with this subchapter, except as otherwise provided by law, rule, or action of the Civil Service Commission.

N.J. Admin. Code § 4A:3-4.1

Amended by R.2013 d.001, effective 1/7/2013.
See: 44 N.J.R. 2149(a), 45 N.J.R. 25(a).
In the introductory paragraph of (a), substituted "that" for "which"; in (a)1 and (a)3, and in the introductory paragraph of (b) and of (c), substituted "an appropriate representative of the Civil Service Commission" for "the Department of Personnel"; in the introductory paragraph of (b), substituted "Civil Service Commission" for "Commissioner or the Board"; added (b)1; in (c)3, inserted a comma following "titles"; in the introductory paragraph of (d) and in (d)2, substituted "Civil Service Commission" for "Commissioner"; in the introductory paragraph of (d), inserted a comma following "maintain"; and in (d)2, inserted a comma following "rule".