N.Y. Comp. Codes R. & Regs. tit. 9 § 8009.2

Current through Register Vol. 46, No. 15, April 10, 2024

Section 8009.2 - Designation of privacy compliance officer

(a) The executive director for the division is hereby designated privacy compliance officer, and is responsible for ensuring that the agency complies with the provisions of the Personal Privacy Protection Law and the regulations herein and for coordinating the agency's response to requests for records or amendment of records.

(b) The address and telephone number of the privacy compliance officer is: New York State Division of Parole, 97 Central Avenue, Albany, NY 12206, telephone (518) 473-9653.

(c) The privacy compliance officer and/or his designees are responsible for:

(1) assisting a data subject in identifying and requesting personal information, if necessary;

(2) describing the contents of systems of records orally or in writing in order to enable a data subject to learn if a system of records includes a record or personal information identifiable to a data subject requesting such record or personal information;

(3) taking one of the following actions upon locating the record sought:

(i) make the record available for inspection, in a printed form without codes or symbols, unless an accompanying document explaining such codes or symbols is also provided;

(ii) permit the data subject to copy the record; or

(iii) deny access to the record in whole or in part and explain in writing the reasons therefor;

(4) making a copy available, upon request, upon payment of or offer to pay established fees, if any, or permitting the data subject to copy the record; and

(5) upon request, certifying that a copy of a record is a true copy; or

(6) certifying, upon request, that:

(i) the division does not have possession of the record sought;

(ii) the division cannot locate the record sought after having made a diligent search; or

(iii) the information sought cannot be retrieved by use of the description thereof, or by use of the name or other identifier of the data subject without extraordinary search methods being employed by the division.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 8009.2