Ariz. Admin. Code § 10-4-403

Current through Register Vol. 30, No. 14, April 5, 2024

Section R10-4-403 - Grant Application

A. An approved agency or task force may submit an application for a grant from the Account. If application is made by a task force, members of the task force shall identify a host agency.

B. An applicant shall access, complete, and submit to the Commission the application form that is available on the Commission's web site. The applicant shall provide the following information:

1. Title of the application and proposed project;

2. Purpose specified in A.R.S. § 41-2402(A) that the proposed project will address;

3. Statement of whether the application is a request to continue a previously approved project;

4. Name and address of the applicant;

5. List of member agencies of the task force if the applicant is a task force;

6. Name of the individual authorized to submit the application;

7. Name of the individual responsible for administering and supervising the proposed project;

8. Statement of the mission of the proposed project;

9. Statement of the problem addressed by the proposed project including data reflecting:

a. The scope of the problem, and

b. The absence or inadequacy of current resources to address the problem;

10. Summary of the proposed project that explains how the proposed project seeks to address the problem identified;

11. Description of collaborative efforts among law enforcement, prosecution, community organizations, social service agencies, and others that will be involved with the proposed project;

12. Description of the methodology that will be used to evaluate the effectiveness of the proposed project;

13. Goals of the proposed project stating what the proposed project is intended to accomplish;

14. Objectives that are specific, measurable, and directly correlated to the goals of the proposed project;

15. Detailed budget that includes:

a. Total amount to be expended on the proposed project including both Account and matching funds;

b. Estimated amount to be expended for various allowable expenses and the manner in which the estimate was determined;

c. Sources of the required matching funds; and

d. Statement of whether Account funds received will be used as matching funds for another grant program and if so, the name of the grant program and funding agency;

16. Date of the jurisdiction's current A-133 audit report;

17. Description of the internal controls the applicant will use to ensure compliance with all terms of the grant agreement;

18. Description of plan to sustain the project if Account funds are no longer available; and

19. Signature of the individual identified in subsection (B)(6) certifying that the information presented is correct and that if a grant is received, the applicant will comply with the terms of the grant agreement and all applicable state and federal laws.

C. In addition to submitting the application form required under subsection (B), an applicant shall submit to the Commission:

1. A copy of the jurisdiction's current A-133 audit report or if the jurisdiction does not have a current A-133 audit report, a copy of all correspondence relating to an extension of time to have an audit completed;

2. If the applicant is a task force, a letter on agency letterhead or another document from each member agency of the task force describing the manner in which the member intends to contribute to the proposed project; and

3. If the applicant's jurisdiction applied directly for federal criminal justice grant funding:

a. Each applicant must disclose whether it has, or is proposed as a subrecipient under, any pending application for federally-funded grants or cooperative agreements that:

i. Include requests for funding to support the same project being proposed in the application for a grant from the Account; and

ii. Would cover identical cost items outlined in the budget submitted to the Commission as part of the application for a grant from the Account.

b. The applicant is to disclose applications made directly to federal awarding agencies, and also applications for subawards of federal funds (e.g. applications to state agencies that will subaward federal funds).

Ariz. Admin. Code § R10-4-403

Adopted as an emergency effective February 22, 1988, pursuant to A.R.S. § 41-1026, valid for only 90 days (Supp. 88-1). Emergency expired. Adopted without change as a permanent rule effective July 18, 1988 (Supp. 88-3). Amended by final rulemaking at 7 A.A.R. 1007, effective February 8, 2001 (Supp. 01-1). Former Section R10-4-403 renumbered to R10-4-404; new Section R10-4-403 renumbered from R10-4-402 and amended by final rulemaking at 14 A.A.C. 4654, effective January 31, 2009 (Supp. 08-4). Amended by final rulemaking at 24 A.A.R. 3425, effective 12/4/2018.